Executive Assistant
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YWCA Tanzania is hiring an Executive Assistant to support the National General Secretary/Executive Director with high-level administrative and operational tasks in Dar es Salaam. The role involves calendar and correspondence management, meeting organization, document review, and cross-team coordination. A degree and at least three years of executive support experience are required, with fluency in English and Kiswahili.
- One full-time Executive Assistant position based in Dar es Salaam
- Supports the National General Secretary/Executive Director directly
- Requires a degree and at least three years of executive support experience
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YWCA Tanzania is hiring an Executive Assistant to support the National General Secretary/Executive Director with high-level administrative and operational tasks in Dar es Salaam. The role involves calendar and correspondence management, meeting organization, document review, and cross-team coordination. A degree and at least three years of executive support experience are required, with fluency in English and Kiswahili.
- One full-time Executive Assistant position based in Dar es Salaam
- Supports the National General Secretary/Executive Director directly
- Requires a degree and at least three years of executive support experience
- Fluency in English and Kiswahili with strong writing skills required
- People with disabilities and all genders are encouraged to apply
AI job guide
Use this guide to check salary signals, requirements, documents, application steps and safety before you apply.
AI salary guide
Not enough public dataNot enough public salary data is available for this exact role. Before applying, prepare to ask about gross pay, benefits, contract length, probation period, transport and any allowances.
Can you qualify for this role?
- Required3+ years of relevant experienceThe job post includes a minimum experience signal.
- RequiredEducation or certification mentioned in the postThe captured text mentions education, a diploma, certificate, or licence.
- PreferredPractical evidence in internship, administration, executive supportThe tags and summary point to skills connected with this role.
- RequiredAvailability to work in Dar es SalaamThe vacancy is associated with this location.
- UnclearComfort with the Full Time contract termsConfirm hours, duration, probation and benefits at the original source.
Documents to prepare
- Likely requiredUpdated CV
- Role specificCover letter or short employer message
- OptionalProfessional references
- Role specificAcademic or professional certificates
- VerifyID or passport only after verifying the employer
Application tips for this job
- Place your strongest Executive Assistant evidence in the first half of your CV.
- In your cover letter or employer message, connect your experience to YWCA Tanzania and the role in Dar es Salaam.
- Add concrete examples related to internship, administration, executive support, ideally with measurable outcomes or clear responsibilities.
- Follow the instructions from Others; avoid sending documents to unofficial contacts or copied links.
- Confirm the deadline, interview location and employer contact before sharing personal documents.
- Prepare a polite question about pay, benefits and contract terms for later interview stages.
Source and safety check
- Others
- Original source link available
- Application method is clear
- Deadline not specified
- No major risk signal was detected in the captured text.
Never pay for interviews, shortlisting, medical checks, uniforms, or job placement. Confirm every application at the original source before sharing personal documents. Report suspicious listing.
Interview preparation
- What experience makes you a strong fit for this Executive Assistant role in internship, administration?
- How have you handled responsibilities similar to those in this job post?
- Are you available to work in Dar es Salaam under the listed contract or schedule?
- Prepare examples with clear responsibilities, tools used and measurable outcomes.
- Review the source and research YWCA Tanzania before the interview.
Ask what the first priorities will be in the role and how success will be measured.
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Original source description
Executive Assistant to the National General Secretary
Organization:
YWCA Tanzania
Location: Dar es Salaam
Number of Positions:
1
YWCA Tanzania is seeking a highly organized and proactive Executive Assistant to provide high-level administrative and operational support to the National General Secretary (NGS)/Executive Director (ED). This role is crucial for ensuring effective leadership, communication, and coordination within YWCA Tanzania and with external stakeholders.
Key Responsibilities
- Manage the NGS’s/ED’s calendar, appointments, and deadlines.
- Handle internal and external correspondence, including screening and drafting communications.
- Review documents, contracts, and reports for accuracy and compliance.
- Organize meetings, prepare agendas, take minutes, and manage logistics for management, committees, and stakeholders.
- Maintain organized office files (physical and digital) and support policy compliance.
- nafasi za kazi
- Assist in developing communication materials and translating documents.
- Support project proposal review and development, budgeting, and donor requirements.
- Provide advice and support to staff, fostering team collaboration.
- Perform general office duties and work beyond regular hours as needed.
- Ensure all YWCA’s activities align with YWCA Tanzania’s constitution and policies, and contribute to organizational planning and reporting.
Qualifications
- Degree in Social or Natural Sciences, Law, Education, or a related field (preferred).
- Three plus years of
Experience
in executive support or administration.
Fluent in English and Kiswahili with strong writing skills.
Understanding of development issues, and work related to women, youth, children, and governance.
Highly organized, proactive, reliable, and detail-oriented.
Both males and females, as well as people with disabilities, are encouraged to apply.