Procurement and Stores Assistant

• Procurement and Stores Assistant job at International School of Tanganyika - JobwebTanzania
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• 6 Aug 2026
• Procurement and Stores Assistant job at International School of Tanganyika
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• Company:
• International School of Tanganyika
• Location:
• Tanzania
• State:
• Dar Es Salaam Jobs
• Job type:
• Full-Time
• Job category:
• Logistics/Transportation Jobs in Tanzania
• Job Description
• Procurement and Stores Assistant
• Category:
• Administrative Management and Technical Support
• Reports to:
• Accounts Manager
• Department:
• Finance and Procurement
• Start date:
• September, 2026
• IST foundational documents
• IST mission
• Challenge, support and inspire all learners to become accountable citizens who find their own paths and thrive in a dynamic world.
• IST vision
• IST is a pioneering International Baccalaureate Continuum school that ignites a life-long passion for learning.
• We are a diverse and vibrant community that values student agency and cultivates local and global partnerships, in an open and adaptive learning environment.
• IST fosters exploration, collaboration, and authentic experiences that develop resilient and compassionate individuals.
• Core values
• Respect
• Service
• Well-being
• Belonging
• Growth
• Mission impacts
• An accountable citizen recognizes their impact and responsibility to their communities. They are equipped with knowledge, empathy, and ethical commitment. They embody the school’s values and contribute positively to society.
• Learners will collaborate with mentors and are empowered to explore diverse opportunities that extend and enrich the curriculum.
• Learners are self-driven, curious and confident. They are creative and imaginative thinkers who can develop solutions, seize opportunities, and adapt in the face of adversity.
• Strategies
• In order to support our mission, vision and values, IST will:
• Strategy 1 — Leveraging Community
• Leverage the IST community and local and global partners.
• Strategy 2 — Professional Growth
• Attract, develop, and retain exceptional professionals who embody IST’s mission, vision, and values.
• Strategy 3 — Innovation & Learning
• Explore, create, and implement innovations in the educational ecosystem in support of learner agency, academic rigor, and the pursuit of excellence.
• Strategy 4 — Future Focus
• Implement transformative approaches to resource management focused on environmental responsibility and efficiency, financial viability, and institutional continuity.
• Summary of the role
• Reporting to the Accounts Manager, the Procurement Assistant provides administrative and operational support to the procurement function by:
• Assisting with purchasing activities
• Maintaining procurement records
• Coordinating deliveries
• Supporting inventory management
• Ensuring procurement documentation is accurate and complete
• The role contributes to the efficient and timely acquisition of goods and services while ensuring compliance with IST procurement policies and procedures.

Preferred Qualifications

and

Experience

• Diploma in Procurement and Supply Chain Management, Business Administration, Logistics or a related field; Bachelor’s Degree is an added advantage.
• Minimum of 2–3 years’
• in procurement, purchasing, stores, logistics or administrative support.
• using Microsoft Office, particularly Excel.
• using an Enterprise Resource Planning (ERP) or inventory management system is desirable.
• in a school or similar service-oriented environment is an added advantage.
• Professional competencies
• Working knowledge of procurement procedures, purchasing processes, inventory management, and procurement documentation.
• Strong organizational, planning, and time management skills, with the ability to manage multiple priorities and meet deadlines.
• High level of accuracy and attention to detail in preparing procurement documents and maintaining records.
• Effective written and verbal communication skills, with the ability to build positive working relationships and provide excellent customer service.
• Proficiency in Microsoft Office applications, with the ability to maintain confidentiality and demonstrate integrity in all procurement activities.
• Personal attributes
• Demonstrates integrity, professionalism, and maintains confidentiality in all aspects of work.
• Reliable, organized, and detail-oriented, with a commitment to accuracy and accountability.
• Collaborative team player with strong interpersonal skills and a customer-service mindset.
• Flexible, adaptable, and able to manage competing priorities while working under pressure to meet deadlines.
• Positive attitude with a willingness to learn, take initiative, and contribute to continuous improvement.
• The role summary, qualifications, competencies and personal attributes are detailed on page 2 of the job description.

Responsibilities

• The primary
• of the Procurement Assistant shall include:
• Procurement support
• Assist in the procurement of goods and services by:
• Processing approved purchase requisitions
• Obtaining quotations
• Preparing purchase orders
• Following up on deliveries to ensure timely and cost-effective procurement
• Supplier and stakeholder coordination
• Liaise with suppliers and internal departments to:
• Coordinate procurement activities
• Monitor order status
• Resolve routine procurement issues
• Communicate delivery updates
• Escalate matters where necessary
• Inventory and stores support
• Support inventory management by:
• Receiving and inspecting goods
• Verifying deliveries against procurement documentation
• Maintaining inventory records
• Assisting with stock counts
• Reporting discrepancies or damaged items
• Documentation and compliance
• Maintain accurate:
• Procurement records
• Supplier information
• Purchase documentation
• Filing systems
• These records and systems must support compliance with:
• IST procurement policies
• Audit

Requirements

• Record retention standards
• Administrative support
• Assist in preparing procurement reports.
• Maintain confidentiality of procurement information.
• Support continuous improvement of procurement processes.
• Perform any other duties as designated by the Accounts Manager.
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• Method of Application
• Prospective applicants should be based in Tanzania and need to apply formally.
• Applicants should submit:
• A letter in English describing their fit and interest in the position
• An up-to-date curriculum vitae/resume
• The names, addresses, and contact details of three referees
• Applications and enquiries should be directed to:
• [email protected]
• Deadline:
• Before the close of business on Friday, 07 August 2026.
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